We, The Lacrosse Foundation Charity number 1117592 (“we” or “our” or “us”) are committed to ensuring that all the personal information we have collected about you, is safe and secure whether we collect it through our website at http://www.thelacrossefoundation.co.uk (“Site”) or from other sources.
Collecting specific, relevant personal information is a necessary part of us being able to provide you with any services you may request from us, including applying for a grant, or just managing our relationship with you.
We will only provide this privacy notice to you once, generally at the start of our relationship with you. However if the applicable privacy notice is updated substantially, then we may provide you with details of the updated version. You are encouraged to check back regularly for updates.
You can find our Privacy Notice online at https://www.thelacrossefoundation.co.uk/privacy-policy
If you apply for one of our grants, you will submit through our application form providing details of your proposal and contact details of individuals relating to the grant. This application may contain personal information. Successful applicants who are awarded grants will be required to provide progress reports to ensure the aims and objectives of the grant are being met.
2. Personal Information we may collect from you
You may provide us with or we may obtain personal information about you, such as information regarding your:
- personal contact details that allows us to contact you directly such as name, title, email addresses and telephone numbers;
- date of birth;
- records of your interactions with us such as telephone conversations, emails and other correspondence and your instructions to us;
- records of your attendance at any events hosted by us;
- images in video and/or photographic form and voice recordings; and
- your marketing preferences so that we know whether and how we should contact you.
3. SPECIAL CATEGORIES OF PERSONAL INFORMATION
In certain cases, we may collect, use, and/or store, “Special Categories” of personal information (for example information about your race or ethnicity, or health information about the users of any facilities you may develop with our funding). We will only collect this information if we have a valid legal reason to do so and or you have given us explicit consent.
4. HOW WE COLLECT YOUR PERSONAL IDENTIFICATION
We typically collect personal information when you create an account on our site at http://www.thelacrossefoundation.co.uk, when you apply for a Grant with us, when you make a query and/or complaint or when you correspond with us by phone, e-mail, or in some other way, including sign up sheets at Lacrosse events.
We may also collect information about you from any club, school or other organisation you are affiliated with if the said organization is applying for a grant with us.
Further we may gather your information from publicly available sources, for example information about you published online in relation to a facility your organisation develops with a Foundation grant which we may need to consult ahead of a site visit.
5. HOW WE USE YOUR PERSONAL INFORMATION
Your personal information, however we obtain it, will be used for the purposes specified in this Notice. These purposes are:
- to confirm identification when you contact us;
- to communicate with you about a grant application;
- to provide you with the services or information you have requested;
- to monitor and assess that the aims and objectives of any grant we have given you;
- to invite you to participate in surveys relating to a grant;
- to provide further information about our work, services or activities (where necessary, only where you have provided us with your consent to receive such information);
- to further our charitable aims in general;
- to run/administer our website, keep it safe and secure and ensure that content is presented in the most effective manner for you and for your device;
- to update you on material changes to policies and practices;
- to publish information about our projects on our website and via social media channels.
Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us as described in the "Contacting us" section below.
Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent. Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain member benefits to you.
6. DIRECT MARKETING
Email, post and SMS marketing: from time to time, we may contact you by email, post or SMS with information about the services the Foundation provides that we believe you may be interested in.
We will only send marketing messages to you in accordance with the marketing preferences you set. You can then let us know at any time that you do not wish to receive marketing messages by [completing this form emailing us at email@example.com . You can also unsubscribe from our marketing by clicking on the unsubscribe link in the marketing messages we send to you.
7. Disclosure of your PERSONAL information
We share personal information with the following parties:
- Any party approved by you.
- To the governing bodies or regional bodies for our sport (lacrosse): to allow them to properly administer the sports on a local, regional and national level.
- Other service providers: for example, email marketing specialists, payment processors, data analysis, promotional advisors, contractors or suppliers and IT services (including CRM, website, video- and teleconference services);
- Our supply chain partners & sub-contractors, such as couriers, shippers,
- The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
- Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
We do not disclose personal information to anyone else except as set out above.
8. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
We are a UK based charity and our grants are provided to UK organizations, therefore we normally only transfer or store your personal information in the UK and the European Union. However, because we use third parties to process and store your personal information, it is possible that your information may be transmitted to a country outside of the UK and the European Union. Some of these jurisdictions require different levels of protection in respect of personal information and, in certain instances, the laws in those countries may be less protective than the jurisdiction you are typically a resident in. We will take all reasonable steps to ensure that your personal information is only used in accordance with this privacy notice and applicable data protection laws and is respected and kept secure and where a third party processes your data on our behalf we will put in place appropriate safeguards as required under data protection laws. For further details please contact us by using the details set out in the "Contacting us" section below.
9. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of six  years after your last contact with us. Exceptions to this rule are:
- Information that may be relevant to personal injury claims, or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after you have worked for us.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address.
You may be able to update some of the personal information we hold about you through our website. Alternatively, you can contact us using by using the details set out in the "Contacting Us" section below.
10. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- the right to be informed about how your personal information is being used;
- the right to access the personal information we hold about you;
- the right to request the correction of inaccurate personal information we hold about you;
- the right to request the erasure of your personal information in certain limited circumstances;
- the right to restrict processing of your personal information where certain requirements are met;
- the right to object to the processing of your personal information;
- the right to request that we transfer elements of your data either to you or another service provider; and
- the right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out the general summary of your legal rights in respect of personal information, this may not cover all of your legal rights. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us by using the details set out in the "Contacting Us" section below.
If you are unhappy with the way we are using your personal information, you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
11. CHANGES TO THIS NOTICE
We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date at the bottom of this page. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.
12. CONTACTING US
In the event of any query or complaint in connection with the information we hold about you, please email firstname.lastname@example.org